What is a Wireless Presentation System?

According to Gartner Research, commercial wireless presentation systems are one of the Top 10 Strategic Technologies to improve BYOD collaboration. Instead of passing around a cable, a wireless presentation system uses a simple button or app that enables your notebook to send your content to a shared projector, flat panel, or television. To switch presenters, a simple button tap switches the source to the new presenter, who can be located nearly anywhere in the room.  

What is a wireless presentation system – and why would I need one?

Unlike consumer wireless HDMI systems, commercial wireless presentation systems are designed to improve collaboration during meetings and enable multiple presenters to share ideas, concepts, and media without having to plug in a long cable. Because these are purpose-built for collaboration, a typical wireless presentation system will have these key elements:

  1. Multiple presenters – most systems come with at least two buttons to enable collaboration out of the box and can support 16 or more different presenters.
  2. Content Encryption – the market leaders in this category encrypt the content so that people outside the meeting room cannot wirelessly “listen in” or record the presentation.
  3. LAN Management– with a LAN connection, IT managers can access, configure, and update the settings of the wireless presentation system deployed in their rooms.

What are the most popular brands of wireless presentation systems?

There are over 40 different brands of wireless presentation systems sold worldwide. However, according to Futuresource, the most popular brands of wireless presentation systems sold worldwide between $500 and $1000 are the Barco ClickShare, BenQ InstaShow, and Mersive Solstice. Each of these systems is used by major companies, have worldwide availability, and offer strong customer support infrastructures to ensure IT managers get the help they need – when they need it.

How do they connect to the display?

Wireless presentation systems typically use one of three ways to wirelessly connect to the shared display.


These are the most popular systems – and are very simple to use. To connect to the projector, you simply plug in a button or “puck” to your notebook or device and tap it to start presenting. The button encrypts the signal and wirelessly sends it to a receiver or “host” attached to the display. The Barco ClickShare and BenQ InstaShow are popular models that use this approach.

AV Control System / Videoconferencing Integration

Many traditional AV control systems and video conferencing systems offer wireless connections to their infrastructure to enable presenters to connect without a cable. Systems like the Crestron AirMedia can be integrated into existing HDMI switchers and control panels to leverage existing systems.

WiFi Hub System

These systems typically use a proprietary app to enable a notebook or other device to connect and present to the display using the corporate WiFi network and a receiver attached to the display. Systems such as the Airtame don’t require a button connected to the notebook but rely on the corporate WiFi network infrastructure to be robust enough to enable features such as smooth video frame rates.

What methods are used the most?

According to Futuresource, wireless presentation systems that used buttons were the most popular approach, followed by wireless presentation systems that integrated into AV control systems and WiFi Hubs. If you want to learn more about how these types of systems compare, click here.

2018 wireless presentation by type

What are the most popular features available in a wireless presentation system?

High Resolution

For budget reports, calendars, and schedules, the ability to read small text on a shared display is crucial to the collaborative process. Most commercial-grade wireless presentation systems will deliver 1080p resolution, while the more expensive versions can deliver 4K.

Smooth Video

Companies rely on videos to effectively communicate their messages to their customers. Depending on the type and configuration of the wireless presentation system, it can be easy to be able to play videos over the system at frame rates up to 60 frames per second without jittering or frozen frames. For a more detailed explanation of how different models of wireless presentation systems handle video, you can click here.

Multiple Screen Options

Many mid-range and higher-end wireless presentation systems enable you to display more than one image on the screen. The most popular models can provide either a split-screen with two presenters or support quad screens with four presenters. When combined with 4K resolution, this enables each presenter to have a high-resolution 1080p image that makes the details of a spreadsheet easy to read.

Touch Back

When connected to an interactive flat panel or projector, the touch back feature can enable a presenter to annotate and control the presentation directly from the screen – while wirelessly saving the changes and notes on a Windows notebook.

Custom Welcome Screen

Commercial-grade wireless presentation systems typically have welcome screens that can be customized via text or special welcome graphics to provide instructions or reminders to the people in the meeting room.

What types of devices can I connect to a wireless presentation system?

All popular wireless presentation systems can support Windows and MacBook either using a button connection (BenQ / Barco) or using the company WiFi network. For mobile devices such as smartphones and tablets, you can either plug in a button or use an app running on the device.  

Some systems also can connect to Chromebooks, Blu-Ray players, and other types of devices such as digital cameras where the buttons can take the HDMI content directly from the device and enable a wireless presentation without any extra software.

How much do they cost?

Most wireless presentation systems used in corporations are typically priced between $500 and $2000 per room. In addition to the cost of the equipment, some systems – such as those using WiFi networks – can require special network configurations and setup in order to perform properly. Some brands also require annual subscriptions for features such as security updates.

To compare different types of systems and calculate the TCO for your organization, you can click here to learn more about how to apply the Gartner TCO model to wireless presentation systems.

Where can I learn more?

Wireless presentation systems are often tested and evaluated by IT research firms such as Wainhouse Research as well as industry trade publications such as Commercial Integrator. You can also read articles on the comparisons between popular models.

Our favorite wireless presentation system is the BenQ InstaShow. In fact, we have one in our office! It’s easy to set up, visitor-friendly, and can connect to nearly any HDMI device for a presentation. Learn more about the InstaShow from MicroK12 by contacting our sales team.

Education in the Age of COVID-19

I understand the large hearts of heroes,

The courage of present times and all times

– Walt Whitman

There are a few choice words that describe the current situation we all find ourselves in. Unprecedented comes to mind, as does frustrating, concerning and confining. However, where there is disruption there is also opportunity. Opportunity to find comfort and solidarity as a learning community. Opportunity to reflect and assess. Opportunity for calm and contemplation. Crises often bring out the best in people; in times like these we look to each other for strength.

What has unfolded in the education community is nothing short of astounding. As schools shut down volunteers did not hesitate to organize and provide free meals for the students who needed them most. When the demand for remote learning resources developed, the open sharing and consolidation of those resources knew no bounds. Everywhere one saw selflessness and bravery. It came in every form: from parents taking on the responsibilities demanded by homeschooling to teachers sharing tips on hosting virtual classrooms. Such a staggering level of unity makes us proud to be a part of such a vibrant community and we are honored to have served it for almost 40 years.

In that time, we’ve been instrumental in improving learning outcomes by getting technology into student hands. No one does that better than MicroK12, and we refuse to let today’s challenges stop us from achieving tomorrow’s goals. This crisis is a chance for us as a national community to come together and give our kids a brighter future.

A growing list of resources and devices to navigate the changes brought about by COVID-19 is on our remote learning tools and resources page. Feel free to reach out to us by phone: (800)-658-1000 or email: edu@microk12.com if you have any questions. We wish you all well and hope you see these circumstances not as trying times, but rather an opportunity for growth.   

Stream with a Purpose

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Never look back on the traditional style of streaming. Beginning now you’ll be able to do everything remotely without any wires getting in the way.

KLIK, a wireless display company out of Bellevue Washington, has developed solutions specifically to power wireless classrooms and support those in need of eliminating cables and navigating between presentations.

Whether you’re in the market for a new streaming tool or find it’s time to make the switch, look no further than KLIK.

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Hottest Cloud Security Solutions in Education Technology

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When it comes to network security nowadays, we instantly think of the almighty “cloud” keeping us safe from online threats.

In part, this has been a primary focus for a handful of industries, education included, that want to minimize their amount of internal data.

This is significant for the education sector, especially when it comes to student’s safety.

Companies are working around the clock to create seamless experiences for end users to ensure that their data and online threats stay away from their devices and network.

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Defying the Odd’s of Interactive Panels

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Teaching a classroom full of active minds has never been easier.

Where the end goal of educators is to ensure results, they turn directly to technology that helps lead the way.

Advancements within technology have made been to ensure students are engaged throughout every hour of the school day while being able to enter a world of creative learning far beyond traditional learning styles.

Newline Interactive, a display panel manufacturer out of Plano, TX has paved the way for educators to fuel collaboration and keep students on track all through intuitive software, interactive innovations, and next level user experiences.

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Transform Your Classroom’s Whiteboard

Take Collaboration to the next level, with Clevertouch Interactive Touchscreens. An interactive display company based out of the UK has now expanded their distribution to North America, upper left to be specific. Educators have the opportunity to enhance their digital classrooms and fully immerse themselves into an all-in-one solution.

Clevertouch offers an array of touchscreens fully integrated with easy-to-use LUX software and technology simple to us across all grade levels.

Whether you’re in the market for finding a budget conscious, user friendly, interactive digital tool within the classroom, or need to upgrade the chalkboard to something a little fancier, look no further than Clevertouch.

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Google Creative Apps for Education – Why these apps will transform the classroom.

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Google for Education provides an assortment of fun and interactive applications for all students alike, where discovering new ways to interact with technology is the forefront of building. The best part of these applications is they can be downloaded from virtually anywhere, as long as you have a Chromebook and trusted network (Wi-Fi or cellular).

Continue reading “Google Creative Apps for Education – Why these apps will transform the classroom.”